You need to submit the following documents along with your completed hostel application:
- Annual salary details (Pay Sheet) or official Income Certificate.
- Studentship confirmation letters from school(s) (If your siblings are below 18 years of age).
- Studentship confirmation letters from university/universities (If your siblings are undergraduates).
- Death certificates (In case of the death of a parent, parents, or guardian).
- Medical certificates (In case of disabled parents/guardians or siblings).
- Medical certificates (In case of poor health conditions of parents/guardians).
Hostel appeals are processed through the following guidelines:
- Appeals will be examined and verified by the Senior Student Counselor, and finally selected and approved by the Vice Chancellor.
- The appeal must be submitted to the Student Affairs Branch through the Deputy Senior Student Counselor or a mentor of the student's relevant faculty.
The fee structure for university hostel accommodation is as follows:
- First and Final Year Students: Rs. 1,000.00 per annum
- Second and Third Year Students: Rs. 500.00 per month (Utility Basis)
You can view the detailed selection criteria for the hostel facility here: Click to View Criteria PDF
If you have lost your student record book or student ID card, follow this step-by-step procedure:
Step 1: Lodge Complaints
Lodge a complaint at the Matara police station (or your nearest convenient police station) and report the loss to the University Security Office.
Step 2: Submit Documents
Submit the following documents to the Student Affairs Branch:
- Official Police Report
- University Security Officer's minute/endorsement
- Student request letter
- Paid bank deposit slip
- Completed ID form
- 4 x 5 cm recent colour photograph
The processing fees for duplicate student ID cards are:
- Temporary Student ID: Rs. 350.00
- Permanent Student ID: Rs. 750.00
The replacement fee for a duplicate student record book is:
- Record Book Replacement: Rs. 1,000.00
All university fees must be paid to the following collection accounts:
| Fee Category | Account Number |
|---|---|
| Student Registration Fee / Renewal Fee / Repeat Students Yearly Registration Fee | 201021800000021 |
| Hostel Fee | 201022000000209 |
| Lost ID and Record Book Replacement Fee | 201022000000365 |
Students who wish to cancel their university admission/registration must follow the procedure below.
1. Obtain University Enrolment Cancellation Letter
If you have already enrolled at the University, first obtain the cancellation letter by submitting:
- Student's request letter with the Dean's consent.
- No-Dues confirmations from:
- Relevant Sub-Warden (if residing in a university hostel)
- Director, Physical Education Unit
- University Library
- Written consent from the parent/guardian.
2. Notify the UGC
After obtaining the cancellation letter, email your request to cancelreq@ugc.ac.lk. The UGC will send you the relevant application form and instructions.
3. Submit the Application to the UGC
Submit the completed application together with:
- Copies of both sides of the NIC; and
- The University Enrolment Cancellation Letter.
To request a name change in University records, please follow the procedure and submit the documents required under your specific category:
| Incorrect Name/ Names written in A/L Certificates | Amended Names in 13th section of Birth Certificate | Member of Clergy Reverting to Lay Life |
|---|---|---|
| Student request letter | Student request letter | Student request letter |
| Original A/L Certificate (With correct name) |
Original birth certificate | Original Ordination Certificate |
| Original birth certificate | Statement of Oath regarding the change of name, certified by the Commissioner for Oaths. | Original birth certificate |
| Affidavit certified by a Justice of the Peace. | Statement of Oath regarding the change of name, certified by the Commissioner for Oaths. | |
| Certified copy of the National Identity Card (NIC), certified by a Justice of the Peace. | Certified true copy of the National Identity Card (NIC), certified by the Commissioner for Oaths. | Certified true copy of the National Identity Card (NIC), certified by the Commissioner for Oaths. |
The fee for the renewal of studentship is:
- Studentship Renewal Fee: Rs. 700.00
Along with the completed studentship renewal application, you must submit the following documents:
- Paid bank deposit slip/payment receipt.
- Your Student Record Book and Student ID card.
To register new office bearers for an existing student society, submit the following:
- Minutes of the Annual General Meeting (AGM).
- List of the new office bearers, including their names and student registration numbers.
- Attendance sheet of the Annual General Meeting.
- Official decision and recommendation of the Faculty Board.
- A copy of the society's Constitution.
- Budget report of the previous year.
To establish a brand new student society, you must submit the following documents:
- Minutes of the first Annual General Meeting.
- List of the elected office bearers with their student registration numbers.
- Attendance sheet of the inaugural meeting.
- Decision and recommendation of the Faculty Board.
- A copy of the proposed society Constitution.
- According to instructions issued by the Senate, there must be a minimum 30% female representation among the elected office bearers.
- The newly elected office bearers must not be engaged or have been engaged in any form of disciplinary activities/actions.